Vendor spend, from request to reconciled payment.

Purchase orders priced from an internal catalog and negotiated vendor agreements, amount-routed approvals, receiving, two- and three-way invoice matching, 1099s, and spend analytics — purchasing that ends in books that tie.

An internal catalog with negotiated per-vendor pricing on every PO
Approval chains routed by amount before money is committed
Invoices matched against PO and receipt before they can be paid

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Agreed prices, enforcedPOs price from vendor agreements automatically — no rate drift

Coded at the sourceEvery line lands on the right GL account, property, and project

Matched before paid2/3-way matching with a tolerance-driven exception queue

What you get

Every claim below is a working screen in the product — open the demo and check.

Internal catalog

A priced catalog of the materials the operation actually buys — filters, paint, appliances, locks — with units, GL coding, and preferred vendors built in. Ordering is picking, not retyping.

Vendor price agreements

Negotiate a rate once and the system enforces it: any PO for that vendor and item prices at the agreed rate automatically, for as long as the agreement runs.

Approval chains by amount

Small orders clear at the property; larger ones route up an amount-based chain before commitment. The threshold is a setting, not a habit.

Receiving & matching

Full or partial receiving restocks inventory, and vendor invoices match against PO and receipt — with a tolerance-driven exception queue for the ones that don’t.

Vendor records & 1099s

W-9s, COIs, payment terms, payment history, and year-end 1099 summaries live in the same place the money moves.

Spend analytics

Where the money went — by category, vendor, and property. The consolidated vendor view that turns scattered purchasing into negotiating leverage.

Common questions from operators

What is an “agreed price” on a PO?

A vendor price agreement: a negotiated rate for a catalog item with an effective window. When a PO uses that vendor and item, the agreed price is applied automatically and the PO routes through the same amount-based approval chain as everything else.

Can property managers order without finance losing control?

Yes — that is what amount-routed approval is for. Orders under the threshold clear immediately; anything larger routes to an approver before it becomes a commitment.

Does purchasing hit the books?

Approved invoices post as balanced journal entries with property and project dimensions, payments run through AP, and bank reconciliation ties it out. Purchasing is a front door to the same ledger, not a side system.